Ci-DMS
Dispensary Management Systems

a world class software system for the dispensing of pharmaceutical raw materials

Functionality

Ci-DMS Core Activities

The ‘core activities’ diagram describes the manufacturing areas where Ci-DMS terminals are usually located. Arrows out of these areas indicate the flow of data between Ci-DMS and the external system being interfaced to (e.g. ERP or WMS). Listed within each of the areas are the principal functions performed (each of which contain numerous configurable features). The lined arrows between the manufacturing areas depict material movement.

Warehouse

Ci-DMS provides the functionality to produce stock labels for supplier goods received at the warehouse. These labels, which are uniquely numbered, usually contain a barcode of the material, lot and pack number and other pertinent information (e.g. supplier lot code, health and safety icons, etc.). This information can be configured to be automatically sent to your host system.

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Dispensary Administration

Released orders are transferred from the host system to Ci-DMS (usually a week in advance). A suitably qualified user (e.g. the dispensary supervisor) schedules these orders/ingredients to dispensing booths, prioritises them, creates campaigns and allocates stock as required. Dispensed material can also be scheduled for addition into specific mixing/process vessels in production. Booth assignment and order/batch related reports and enquiries may be produced as required.

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Dispensary

Stock Management

Ci-DMS generally maintains approved stock that has been released to the dispensary area (i.e. rather than stock in the main warehouse). Ci-DMS can be used to manage stock by ‘rack’ location and its movement within and in/out of the dispensary area (e.g. forward to production / packaging or back to the warehouse). Stock reports by location can be produced to reconcile stock held in the dispensary area. Ci-DMS can also be used to update your host system with details of all stock movement, consumption, adjustments and finished lots as applicable.

Dispensing

Ci-DMS controls the dispensing of both raw and packaging materials (usually in different areas) and offers a range of dispensing methods to achieve this. Raw material may be dispensed into individual containers or IBC’s. When dispensing into individual containers Ci-DMS produces a dispensed label for each weighing. This contains both textual and barcode information which is used for material identification at later stages of manufacturing. When dispensing into IBC’s Ci-DMS produces an IBC container label.

Ci-DMS also maintains the clean state of the booth and controls the validation of the scales.

The dispensing summary report (containing information relating to each dispensing such as the weight, date/time, operator, etc.) forms part of your Batch Manufacturing Record (BMR).

Assembly

Dispensed material can be assembled onto cages/pallets by order/sub-batch as required for delivery through to Production/Packaging. Ci-DMS produces labels for each cage/pallet and drum as required. Ci-DMS can also produce a despatch report to accompany the assembled material for sign-off by your production operator when they receive the material (and also to form part of your BMR).

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Production

Ci-DMS can be used to control the addition of material in your production area. This is achieved by scanning the stock or dispensed label (for pre-dispensed materials) to identify the material being added. For example:

• The addition of dispensed material into an Intermediate Bulk Container (IBC) or mixing vessel.
• The addition of bulk material directly into an IBC or mixing vessel.
• The yield from the process vessel can also be measured and appropriate approval required if it is outside tolerance. Post process material can then be scaled accordingly.

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Packaging

Dispensed packaging materials are delivered to the packaging area. In general dispensed quantities are in excess of that required for an order. Excess quantities can either be returned to the warehouse (with an appropriate transaction being sent to your host system) or used for the next order.